General Data Processing and Protection Policy
Version 2, made on 17/10/2022
We, at Plan3d by Vansteelandt, are aware that it is our responsibility to protect everyone's privacy and the protection of personal data as well as possible. With this statement we want to inform you as well as possible about what data we collect and how we collect, process and use it.
This Privacy Statement applies to the collection of visual material by Vansteelandt whereby Vansteelandt develops detailed 3D images of the real estate patrimony in Belgium via aerial images and makes these images available to third parties via a web platform "Plan3D", hereinafter also referred to as the "Pland3D Tool".
This Privacy Statement also applies when you visit our website www.plan3d.be and/or you provide personal data, for example by contacting us further. More information about how we process your personal data as a customer or supplier can be found in the privacy policy stated on the website www.vansteelandt.be via this link https://www.vansteelandt.be/legal/privacy.
VANSTEELANDT BV (hereinafter also referred to as we or we) is responsible for the processing of the personal data: it partly determines the purpose and means for the operation of your personal data and can be contacted in the following ways:
Specific to our Plan3D-Tool and as soon as it is consulted by a user, the user should be regarded as responsible for the processing of the personal data. After all, the user determines the purpose and means for the processing of personal data at the time of consulting certain images via our Plan3D Tool. From that moment, Vansteelandt acts as Processor on behalf of its customer.
Vansteelandt can also rely on data processors for the proper execution of its services. A processor can (further) process the personal data at the request or instruction of or on behalf of VANSTEELANDT, whereby it will be obliged to ensure the security and confidentiality of the personal data.
We only process personal data that are relevant or necessary for the purposes for which they are processed. Specifically for the compilation of our Plan3D-Tool, we process aerial images of real estate with map data into 3D plans and maps. We never process address details or other personal data. Pland3D-tool is therefore anonymous and does not link to persons nor does it contain any indication of who the real estate belongs to. Only users of Plan3D-tool who have additional data are able to link the data that Plan3D-tool processes to specific persons.
Vansteelandt collects and processes aerial images and 3D images of real estate and map data solely for the purpose of compiling and developing the Plan3D-Tool. With this Vansteelandt strives to make detailed aerial images available to its customers. These customers then decide for which purposes they wish to access the images.
Vansteelandt processes the aerial and 3d images on the basis of its legitimate interest. Taking into account that the aerial and 3d images are not publicly accessible and Vansteelandt ensures that Users of its Plan3d-Tool do not misuse the images and that they only consult them for well-defined (professional) purposes and on the basis of a valid legal basis, Vansteelandt is of the opinion that it has a legitimate interest in the processing of this data. After all, the processing is necessary for the purpose pursued by Vansteelandt with its Plan3D tool, as well as for the purpose pursued by the users of the Plan3d Tool.
In addition, Vansteelandt counts on the fact that the effective users of the Plan3d-Tool also have a valid legal basis for the effective processing of the personal data. Vansteelandt hereby makes a means available to the users via its Plan3D-Tool whereby they must acknowledge that they have a valid legal basis and observe the necessary rules of use to avoid unauthorized use or access.
In addition to the users of Plan3D-Tool who can gain access to Plan3D-Tool, it is possible that Vansteelandt calls on (sub) processors for the execution of certain parts of its services (such as for example the hosting of the 3D images ). Vansteelandt will ensure that these (sub-)processors offer adequate guarantees with regard to the application of appropriate technical and organizational measures to ensure that the processing complies with the requirements of the laws and regulations on data protection, and imposes the necessary contractual obligations. them to ensure the protection of personal data.
The personal data will be kept (i) as long as this is necessary or relevant for the intended purposes, (ii) for the duration to which we are legally obliged (e.g. in the context of warranty, accounting or employment obligations) or (iii) until such time a contractual relationship is in progress, or (iv) as long as there is a legal dispute or investigations may arise in relation to the services or products we provide (e.g. in the context of our ten-year liability).
A) Right to information: We wish to inform you as fully as possible about the processing of your personal data via this Privacy Statement. Your data will be processed for legitimate purposes in an appropriate, relevant, secure and proportionate manner, they will not be kept longer than necessary and always with the greatest possible integrity and confidentiality.
B) Right of access: you always have the right to check the lawfulness of any processing activity of your personal data and to ask us to provide you with information about the purposes of the processing, the categories of your personal data, the categories of recipients of your personal data, the retention period and the rights you can exercise.
You also have the right to ask us for a copy of the personal data processed about you. This copy will in principle be provided to you free of charge unless your request would be unreasonable or excessive.
C) Right to improvement: You have the right to correct incorrect data or to supplement incomplete data on simple request.
D) Right to erasure: You have the right to request that we delete your personal data if there is no longer a valid reason to process it. You can exercise this right in the following cases:
However, we reserve the right to refuse your request for deletion with reasons and cannot be held liable for the fact that deleted personal data is temporarily stored somewhere, invisible to us.
E) Right to restriction of data processing: You have the right to demand the restriction of data processing in one of the following circumstances:
F) Right to object to data processing: You have the right to object at any time to the processing of your personal data. We will cease processing your personal data unless we can raise compelling grounds that outweigh your rights and freedoms. You will also be notified if this is the case.
G) Right to data portability: You have the right to obtain the data you have provided to us on the basis of your consent in a structured, common and machine-readable form and to reuse it for other services and thus to transfer it to another controller, unless this is technically impossible.
H) Right not to be subject to automated decision-making: You have the right not to be subject to a fully automatic decision – without human intervention – if it significantly affects you or has legal consequences. To date, we declare that we do not subject you to such automated decision-making in any of the processing activities we carry out.
If you wish to exercise your rights, you must send us a written request and proof of identity through one of the following channels:
We always ensure that the necessary appropriate technical and organizational measures are taken to avoid loss or unauthorized access and use of your personal data. Our employees are bound to secrecy and we have also taken the necessary measures in the field of IT and technology.
Despite these security measures taken, it may still happen that third parties succeed in circumventing these measures and obtain and/or use your personal data unlawfully. We can never be held liable in any way for this and are therefore in no way liable for any unlawful use of your personal data made by third parties.
When you visit our website, we collect information via Google Analytics to further optimize our website. This concerns the devices used, browser type with which our website is visited, and so on. At present, our website does not use cookies that may collect personal information about you. The use of cookies is limited by us to necessary or purely functional cookies that serve to make our website function correctly. If certain cookies do collect personal data about you in the future, your permission will be requested.
More information about how to manage, install or delete cookies and how to do this on the particular web browser you use can be found in our cookie policy.
If you have certain complaints about the processing of your personal data, we thank you to first contact us directly via one of the contact channels described in article 9 so that we can resolve this for you.
You also always have the right to file a complaint with the competent Data Protection Authority via this link.
This privacy statement is tailored to the current situation, we regularly check whether it is still up-to-date. This privacy statement will be updated if necessary, at the top of this page you can always see when the privacy statement has been updated. You should therefore (re) view this Privacy Statement at regular intervals to ensure that you have made any changes. The continuation of your contractual relationship or use of our website or services will be regarded as acceptance of any changes made to this Privacy Statement.
